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Tutorial: E-mail Merge



Tutorial: E-mail Merge

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While using Mail Merge for letters and envelopes can be very helpful in sharing your ministry with your contacts, sending more personalized e-mail messages can be an effective tool for communicating prayer needs and other quick updates. This tutorial guides you through creating a simple e-mail merge to a group of contacts. This tutorial was created using Microsoft Word 2007. For Word 2003, you may need to search for the buttons shown.

This topic covers how to send an e-mail merge, which sends a separate e-mail for each recipient. There is a separate topic for a Mass E-mail, which sends ONE e-mail message with multiple recipients.

Read More > Create Mass E-mail

Tutorial: E-mail Merge

1.Select the group you want to send this e-mail message to. In this example, the Current Group is a list of contacts who receive regular prayer updates.

2.Select E-mail merge

Menu Path: Groups Actions | Create E-mail Merge

3.When the Mail Merge dialog box appears, change the document type to Form Letters (e-mail).

4.Haz clic en el <Aceptar> botón.

This opens Microsoft Word and send your contacts to be the source data for the merge. The status bar will say "Opening Document" but it is actually creating a New document.

5.Create your e-mail message.

6.Where you want the recipient's first name to appear, insert the merge code for Greeting.

a.Place cursor before the comma.

b.Haz clic en el <Insertar campo combinado> botón.

c.Select the Greeting field.

d.Haz clic en el <Insertar> botón.

7.Haz clic en el <Finalizar combinar correspondencia> botón.

Select "Send e-mail Messages" from the menu. Word will open the merge box.

8.Write a subject line.

9.Haz clic en el <Aceptar> botón.

Microsoft Word will open your e-mail software and send the messages.

More on e-mail Merge

You cannot attach a document (such as a PDF newsletter) to an e-mail sent this way.

To send a newsletter, you could use the <Create Mass E-mail> feature. This will copy all of the e-mail addresses into your clipboard, and you then paste them into the Blind Copy of your message. Then compose your e-mail message and attach your newsletter. Unfortunately, using this method you will not be able to personalize the messages.

Menu Path: Group Actions | Create Mass E-mail

Log History for e-mail messages sent.

Once you press the start the merge process, you leave TntMPD and do not come back. To log the history for sending this e-mail message, return to TntMPD after sending the message and log the history.

Menu Path: Group Actions | Log Group History

When a contact has more than one preferred e-mail address, the same greeting will go to all of the preferred e-mail addresses.

If a couple has two preferred e-mail addresses (meaning both of them are used when an e-mail is sent), then both e-mail addresses will receive the same e-mail message with the same greeting.

In this example, both George and Jane would both receive the e-mail message, and the Greeting (if inserted) would say, "Dear George and Jane".

Leer más

Send E-mail to One Contact

Create Mass E-mail

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