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Non-donation Batches

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Syndication

Non-donation Batches

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Session

Non-donation Batches

Related Help Topics

Other Receipts

Objective

Explain how to enter receipts that are not donations, such as:

Clearing Advances

Material Sales

Conference Revenue

Pre-requisites

None


Other Receipts

Note to readers and translators: In English, the word used for "Receipts" in this context means "Other Income". There is no relationship between the word "Receipts" in this context and the "Donation Receipts" that are printed/emailed in response to donations and income.

DonorWise can be used to process all incoming funds, not just donations. Using DonorWise to process non-donation funds provides the following benefits:

Ensures greater accuracy in your accounting system because you know that all funds that came into your ministry are tracked in one place.

Associates non-donation revenue with contacts (such as when a donor purchases materials or attends a conference)

Associates advance clearing with designations

Examples of Other Receipts:

Resource and media sales

Conference registrations

Rental income

Investment or bank interest income

Staff members clearing advances.

Examples of items that are not Other Receipts:

Donations

Account transfers within the ministry. These are processed in the accounting system only. They are not processed in DonorWise because no funds have come in to the ministry.

International transfers from your organization. If your organization sends you money via bank wire, these items are processed entirely in the accounting software. Typically, donations are receipted in the country where they are first received. Therefore, they should not be processed as donations a second time in your system.

How to enter non-donation items

Non-donation income is tied to a designation called “OTHER RECEIPTS.” This designation does not have a default account or responsibility centre so that any allowed account (in the Chart of Accounts and Responsibility Centre set-up screen) or any responsibility centre can be chosen during data entry. There is a setup option to determine which accounts may be used when entering other receipts.

1.Create a batch in the same way you create a donation batch

2."From" Row

Enter the "From" row  in the same way you create a donation row. Be sure to write relevant information on the Memo line.

3."To" Row(s)

"To" Row(s)

 

Motivation

Other receipts typically do not have a motivation code.

Designation ID

Select OTHER RECEIPTS from the list.

Designation Name

Select OTHER RECEIPTS from the list.

(Designation) Memo

[Optional]

Enter a memo describing this item. Although a memo is optional and is not commonly used when processing donations, it is wise to write a memo when entering Other Receipts transactions so that the purpose of the item is easily identified.

COA

When OTHER RECEIPTS is selected, the COA drop-down list will only show accounts for which the "Other" check box is checked.

This screen shot shows the GL Accounts that are checked for Other receipts. These checked items will appear in the drop-down list in the Acct box.

RC

Select an RC from the drop-down list. For clearing advances, select the RC for the staff member or ministry.

(To) Amount

Enter the amount submitted.

Examples


Exercises

There are no donations in these exercises.

Description

Non-donation Batches

Period

Use the current Open period

Date

Use today's date

Payment Type

Use "Cheque"

Amount

€ 387

(Euros are the default currency in the sample database)

1.Enter the following non-donation items.

Contact

Name

€387

GL Acct

RC

Description of item

10071

Bob Parr

50

1250-Staff Advances

1101 Parr, Bob & Helen

Clear advance

10362

First Pedestrian Church

250

4200-Material Sales

6600 Mass Media Project

Sale of project films

10443

Nemo Rainbowfish

75

4300-Conference Revenue

4400 Local Ministry

"Reach Monaco" conference registration

10139

Clark Kent

12

4400-Other Revenue

7700 Administration

Reimburse office for shipping package

2.Press the <Mark Complete> button.

3.When the Batch Report Message appears, press the <No> button.

Combination Exercises

These additional exercises contain a variety of different situations.

Description

Mixed Batches

Period

Use the current Open period

Date

Use today's date

Payment Type

Use "Cash"

Amount

505 €

(Euros are the default currency in the sample database)

4.Enter the following items. (This exercise contains no NEW contacts.)

a.Felix Cat gave 100 € to staff member Clark Kent

b.First Pedestrian Church purchased 10 film packages for 10 € each and included an additional 50 € gift for the Mass Media designation.

c.Staff member Bob Parr used the copy machine to make personal copies, and reimbursed the ministry 5 €.

d.Clark Kent cleared an advance of 25 €.

e.Betty Boop gave 50 € to staff member Bruce Wayne.

f.First Pedestrian Church rented a conference room for the day and paid 25 € for the rental.

g.Perry White gave 100 € to the University of Monaco ministry, but asked that half of it go to the Scholarship fund.

h.Perry White gave 50 € to Clark Kent.





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