Managing Contacts Overview
One of the most critical aspects of building relationships is knowing about the other person. The more you know about the person, and the more they know about you, the stronger your relationship. The strength of a relationship is a key component for a donor choosing to remain committed to your ministry.
TntMPD is a powerful tool for relationship-building. Let that power work for you!
TntMPD makes it easy to track lots of information about your team; maybe more than you’ll ever need! If you are just starting out as a missionary, you can use a “Get to know you sheet” for your new partners.
The Address Tab is where the primary personal data is stored. Other data can be edited by double-clicking inside any yellow box.
Six Ways to Add Contacts
Each of these methods has pros and cons. Method and best reason to use this method:
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Adding an individual contact.
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You have just received several new names from an existing contact, and have very limited information about these new contacts.
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To import an existing database you have saved as a text file. Best for first-time users who have been managing their contacts in another software.
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To import an existing contact list from Outlook. You may find it easier to export from Outlook to text first.
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If you are manually entering a set of contacts from paper.
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Automatic Download from your organization’s donor files.
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If your organization supports this method, this is a fast way to populate your database with those who have given financially. Note that the information your organization has on your ministry partners may not exactly match your list.
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Greetings
TntMPD offers three separate greetings to help you customize your letters and envelopes. Default greetings shown on top, customized greetings on the bottom, with alert message; note also that in the example below, the greeting that is customized is also highlighted in bold ("Full Name").
Greeting
No last name. Commonly used as the salutation in a letter.
Full Name
Adds titles (if you used them). This is the name that will appear on the address bar, (e.g., Mr. and Mrs. Krazy Kat).
Short Name
First and last names, without titles. If the contact is an organization (box checked), TntMPD will replace all of the name information with a single name box.
For organizations, all three Greetings will be the same. If the organization is a church you may want to make the Greeting to the “Missions Committee” or to “Our friends at (church)”.
Personal Tab
| • | Family Side and Family Level can help track relatives from your side or your spouse’s side of the family (if you are married). |
| • | One box for all information about Children. |
| • | You can select from all Churches in your database by clicking the down-arrow. This field can be helpful for doing future Lookups. |
| • | Birthday/Anniversary Year field can be two digits (47) or four digits (1947). |
Read More > Birthday & Anniversary Report
Read More > Personal Tab
Notes Tab
| • | The Notes tab is a simple text field. The top-most section of the Notes will always appear above the tabs, so put the very most important information at the top. |
| • | It may be helpful to date each note/entry so you can recall when you wrote it. |
| • | It may be more advantageous to keep notes in the Description field of history events instead of the Notes tab. |
Read More > Notes Tab
Pictures Tab
You can view and manage pictures for a contact on the Pictures Tab.
| • | Add a picture by putting your cursor in the unnamed box and right-clicking. |
| • | You can have multiple pictures for an individual contact. |
| • | Picture files should not be over 25k. |
| • | The picture will appear on the Contact view with the contact’s name and address. |
| • | You can have multiple pictures for a single contact, but only the most recent or left-most one will appear in the Address Bar. |
All Pictures
You can view, but not manage, all of your pictures from the Tools menu.
User Tab
| • | These fields allow you to customize your database for maximum effectiveness. All but Categories have drop-down lists so you can see your previous choices in these fields. |
| • | User field are limited in number and flexibility. Saved Groups offer similar flexibility but unlimited number. |
Read More > User Tab
Read More > Groups / Saved Groups